FUNCTIONS OF VARIOUS SECTIONS OF ACCOUNTS DEPARTMENT
1) Administration Section: All the staff matters of Accounts dept. such as appointment, posting, fixation of pay, preparation of seniority list and all the personal matters are dealt with by this section.
2) Establishment section: Establishment matters of all the staff at HQ, cash & pay work in connection with proposals for GM’s sanction, school subsidy, maintenance of suspense account, court attachments, passing of payment of pay/allowance in respect of gazetted / non-gazetted staff including advances & loans to the staff etc. are dealt with this section.
3) Finance section: Scrutiny of all the proposals effecting railway finances & tendering financial advice to the executive concerned is one of the main functions of this section. Scrutiny of proposals for creation of new posts, extensions of the currency of temporary posts, upgradation of certain posts, critical examination of the tender documents including contract agreements etc. are few example of the work done in this section.
4) Provident section: Maintenance of PF account of all the employees, settlement of PF at the tune of retirement, death etc. passing of various advances & withdrawals from PF, transfer of PF account, in case of transferred employees.
5) Pension & Settlement section: This section deals with all the matters in connection with arranging the payments of final settlement due, DCRG (Death cum retirement Gratuity), pension, leave salary etc. in favour of the railway employees who have retired from the Rly service or ceased to be an Rly employee due to various reasons.
6) Booking section: Maintenance general books of the Rlys i.e. cash book, journal, ledger etc. preparation of monthly & annual account current in respect of capital & revenue transactions, consolidation & submission of monthly & annual account current in respect of capital & revenue transactions, consolidation and submission of monthly & annual returns to the Rly Board, raising & accepting debits / Credits issued to any by various divisions / Rlys. Other Govt. Depts. Etc preparation of cheques & post Audit of all the paid vouchers are dealt with this section unpaid wages, pay orders are passed by this section.
7) Budget section: Compilation of various information received from executive departments in respect of Budget & timely submission of the same to the Rly. Board Office is the main function of this section. Compilation of Budgetary information on the schedule dates / occasionally keeping informed all the executive departments as regards to their budgetary provisions, compilation of appropriation accounts after the closure of the financial year are also dealt with in this section. Preparation of Monthly, Quarterly financial reviews as a managerial tool of financial control is done by this section.
8) Expenditure section: To book the expenditure on all the works & revenue, to prefer bills against the public & private bodies for services rendered & supplies made to make prompt payment of all the bills preferred against the railways including contractors bills for work done, check of estimates submitted by the executives, timely preparation of control over Expenditure statement etc. are the items works carried out in this section.
9) Inspection section: This section is responsible to examine the initial books/records maintained by various executive dept. including accounts offices through the periodical inspection of these offices & ensure that no irregularities are committed by the executive officers in the initial records on the basis of which various statements/ returns/bills etc have been sent to the account office from time to time. Prompt disposal of all the audit objection including inspection reports / draft Para / audit notes is also to be done by this section.
10) Receipts & Dispatch / record section: Receipts & Dispatch of all the communications in the account office, other departmental offices, sections in the offices, govt. dept & proper distribution of the concerned communication to the section concerned are the main functions of R & D section. Similarly systematic various types of paid vouchers making available the same as & when required, storing of the forms & stationary including various types of books & registers and supply of the same to the various sections when demanded for, are the main duty of record section.
CASH & PAY SECTION
This section is responsible for the receipt of all the department cash receivable to the Rly Admn. On account of various services rendered by the Rlys, prompt deposit of the same in the RBI/ SBI & disbursement of all the cash in respect of various types of bills passed for payment by the account officers from time to time.
STORES & WORKSHOP ACCOUNTS
The major function of Store Account branch in Headquarters of Zonal Rlys. are as follows:
1. Advising to Controller of Stores in respect of procurement of Rly. Material & deciding the policies for effective inventory management.
2. Arranging prompt & correct payment to all suppliers & vendors.
3. Maintenance of accountal of material procured.
4. Watching of liabilities incurred against Budget Grant.
5. Accountal & arranging payment of Fuel i.e. Diesel & Lubricants purchased for the purpose of traffic operations.
6. Assistance in sale of Scrap material & accountal thereof.
7. Maintenance of Books & Ledgers as per the requirement of Govt. Accounting.
8. Periodical inspection of Livestock & Dead Stock of all over the Zonal Rlys. Offices.
9. Dealing with the proposal required for Rolling Stock & Workshops material and accountal thereof.
